Working On Campus (Work Study)

I am a Humber College FACULTY/STAFF looking to hire a Work Study student

Below you'll find important information on Work Study dates and processes. If you have any questions please contact us at workstudy@humber.ca

Work Study contract dates:

Remaining 2019-2020 Academic Year

  • Fall/Winter 2019-2020: current winter contracts must end by May 1, 2020

    Maximum working hours:
    24 hours per week (must be attending classes full-time)

  • Summer 2020: April 27, 2020 - September 4, 2020

    Maximum working hours:

    • 40 hours per week (must be attending zero or part-time classes in the summer AND returning as a full-time student in Fall 2020)
    • 24 hours per week (if attending classes full-time in the summer)

2020-2021 Academic Year

  • Fall/Winter 2020-2021: August 31, 2020 - May 1, 2021

    Maximum working hours:
    24 hours per week (must be attending classes full-time)

  • Summer 2021: April 26, 2021 - September 3, 2021

    Maximum working hours:

    • 40 hours per week (must be attending zero or part-time classes in the summer, and full-time in Fall 2021)
    • 24 hours per week (if attending classes full-time in the summer)

The Work Study Program provides students with the opportunity to develop transferable skills through paid work on campus. The Work Study Program is needs-based and funded by Humber College.

To participate in the program, students must:

  • Demonstrate financial need
  • Be a Domestic student currently enrolled in studies (Canadian citizen, Protected Person, or Permanent Resident)
  • Be a full-time student under OSAP's definitions (For most students, this means a minimum 60% course load; or 40% course load if registered with Accessible Learning Services Maintaining Work Study Eligibility)
  • Maintain good academic standing in a ministry-approved post-secondary program
  • Have a Social Insurance Number (SIN)

As a Work Study employee, Work Study students are required to continue to meet eligibility requirements throughout their student employment contract period. It is the student's responsibility to communicate change in eligibility with their supervisor.

Work Study eligibility checks will be conducted throughout the semester.

During Work Study (WS) employment, should a student become no longer WS eligible (ie. no longer in good academic standing and/or drops to Part-Time status during the fall/winter term), the WS contract has to be rolled into a part-time support contract or their contracts will have to be terminated. For students in this situation, please reach out to the Work Study team workstudy@humber.ca

Students who do not meet the Work Study Program eligibility requirements (stated above) typically fall into the following student groups:

  • International Students (who are not Protected Persons)
  • Students enrolled in the following program credentials:
    • Certificate of Participation
    • Certificate of Completion
    • Certificate of Achievement (includes Apprenticeship Programs)
    • Professional Certificate
    • Academic Upgrading

As a best practice, it is encouraged that hiring managers allot 20% of their student employee positions to support with hiring Non Work Study Eligible students. Please connect with your Budget manager to determine any approved funds available under the Salaries Part-time Support Account (6350). Non Work Study eligible students would be paid through this account.

  • For Humber College students: Fall/Winter Work Study applications through MyHumber will open on Monday July 27, 2020.
  • For students who need to complete a summer 2020 application, the application is open April 18. Students who've completed a fall/winter 2019-2020 application DO NOT need to complete a summer work study application as their previous approval is valid for summer Work Study employment, only if they are returning to full-time studies in the fall.
  • To apply for Work Study approval, Humber College students must apply online at humber.ca/myhumber by following these steps:
    • Go to humber.ca/myhumber
    • Log in with your MyHumber credentials
    • Click the Student Awards & Financial Aid tab
    • Select Apply for Student Aid
    • Complete the Work Study application form
  • For University of Guelph-Humber students: they will have to complete the paper application form at Careers North (located on the 1st floor of the LRC)

All contracts will be created in the Human Resource Management System (HRMS) and processed by HR.

Hiring Managers are responsible for:

  • Creating and submitting contracts in HRMS.
  • Ensuring the information entered on the contracts are accurate (rate of pay, FOAP).
  • Communicating with students to be hired to ensure they create a profile in HRMS and upload their banking information and Work Study Approval Form.

Contracts submitted in HRMS will not be processed by HR without the Work Study Approval Form. Students must go into HRMS and upload the Approval Form themselves.

Processing Work Study and Non Work Study Student Employees on HRMS

When processing student hires on HRMS, please ensure you're using the following Requisition Templates on HRMS for processing student employees. This ensures students are being paid from your appropriate Accounts.

When selecting a Requisition Template, select the correct option below:

Students working 24hrs or less (For fall/winter/summer term contracts)

  1. "NFT - Student - Work Study Contract" - Work Study Approved Student employees
  2. "NFT - Student Contract (Non Work Study)" - Non Work Study Eligible Student employees (ie. international students or part-time students)

Students working 35hrs or more (For summer term contracts only)

  1. "NFT - Appendix G (Summer Student) Work Study Contract" - Work Study Approved Student employees
  2. "NFT - Appendix G (Summer Student) Contract" - Non Work Study Eligible Student employees (ie. international students or part-time students)

For more information about hiring using HRMS, please contact the HR Support Centre (416.675.5001) and/or visit humber.ca/hrms

Opt in to receive important Work Study communications via e-mail by sending us your contact information at workstudy@humber.ca