Working On Campus (Work Study)

Fall 2024/Winter 2025 STUDENT EMPLOYEE CONTRACT DATES

Monday, August 12, 2024 - Friday, April 25, 2025

*Eligible students can be hired on a student contract at anytime within these dates
**If you have a student currently finishing up a summer contract, please start your contract date the first business day after their last day (i.e. if their end date is Friday, August 30th, please start them Tuesday, September 3rd).

Maximum working hours criteria: Up to 24 hours per week tota

• For Workstudy funded roles, student must be enrolled in classes full-time; student cannot exceed 24 working hours between all on-campus positions. Students cannot be enrolled part-time for workstudy funded roles, unless they have an approved accommodation for PT study with ALS.
• For PT funded roles, students can be enrolled in classes full-time or part-time.

HR - HUMAN RESOURCE MANAGEMENT SYSTEM (HRMS) TIMELINES:

HR understands there may be circumstances where it is not possible for contracts to be submitted by these deadlines. In those cases, HR will make every effort to work with Hiring Manager to process contracts in a timely manner.

A copy of the student's Work-Study approval email MUST be attached to Humber Student Work-Study Employee offer on HRMS. This does not apply to positions for University of Guelph-Humber positions, but is required for UGH Student Work-Study offers in Humber departments.

Please refer to the payroll calendar for deadlines on when offers/contracts are expected to be accepted by in order to be paid on time.

The Work Study Program provides domestic students with the opportunity to develop transferable skills through paid work on campus. The Work Study Program is needs-based and funded by Humber College. International students are not eligible for work study funded positions.

To participate in the program, students must:

• Demonstrate financial need
• Be a Domestic student currently enrolled in studies (Canadian citizen, Protected Person, or Permanent Resident)
• Be a full-time student under OSAP's definitions (For most students, this means a minimum 60% course load; or 40% course load if registered with Accessible Learning Services Maintaining Work Study Eligibility)
• Maintain good academic standing in a ministry-approved post-secondary program
• Have a Social Insurance Number (SIN)

As a Work Study employee, Work Study students are required to continue to meet eligibility requirements throughout their student employment contract period. It is the student's responsibility to communicate change in eligibility with their supervisor.

Work Study eligibility checks will be conducted throughout the semester.

During Work Study (WS) employment, should a student become no longer WS eligible (ie. no longer in good academic standing and/or drops to Part-Time status during the fall/winter term), the WS contract has to be rolled into a part-time support contract or their contracts will have to be terminated. For students in this situation, please reach out to the Work Study team workstudy@humber.ca

For more details on the hiring process, please refer to page 4 of the Work Study Program Hiring Manager Guide [PDF]. Scroll down to Resources for more Hiring Resources.

On campus employers are encouraged to post positions on Career Connect, Humber's Job Portal to ensure equitable hiring opportunities for students. To learn how to post a job on Career Connect watch the how-to videos.

Students who do not meet the Work Study Program eligibility requirements (stated above) typically fall into the following student groups:

• International Students (who are not Protected Persons)
• Students enrolled in the following program credentials:
  • Certificate of Participation
  • Certificate of Completion
  • Certificate of Achievement (includes Apprenticeship Programs)
  • Professional Certificate
  • Academic Upgrading

As a best practice, it is encouraged that hiring managers allot 20% of their student employee positions to support with hiring Non Work Study Eligible students. Please connect with your Budget manager to determine any approved funds available under the Salaries Part-time Support Account (6350). Non Work Study eligible students would be paid through this account.

Click here to access more information and resources for students who are Non Work Study Eligible.

On campus employers are encouraged to post positions on Career Connect, Humber's Job Portal to ensure equitable hiring opportunities for students. To learn how to post a job on Career Connect watch the how-to videos.

For Humber College Domestic students:

• Students can access the Work Study application by visiting humber.ca/myhumber, logging in, selecting "Student Awards & Financial Aid". Then selecting "Apply for Student Aid." Applications for Fall 2024/Winter 2025 will be available on MyHumber starting on Monday, July 29, 2024

For Domestic University of Guelph-Humber (UofGH) students:

• Domestic UofGH students can download and complete the paper application form by going to Guelph Student Work Study - steps and processes are found on this site for UGH students. This application must be filled out every semester and submitted to the Academic & Career Success Centre in the Learning Resource Commons (North Campus, first floor).
• This application must be filled out every semester.

For more information about posting on campus jobs, Work Study hiring manager resources, and processing student employee contracts, visit:

• Employer Resources - Posting a Job on Career Connect
• Human Resource Management System (HRMS)
• (NFT) How to Create a Contract

All contracts will be created in the Human Resource Management System (HRMS) and processed by HR.

Hiring Managers are responsible for:

• Creating and submitting contracts in HRMS.
• Ensuring the information entered on the contracts are accurate (rate of pay, FOAP).
• Communicating with students to be hired to ensure they create a profile in HRMS and upload their banking information and Work Study Approval Form.

Contracts submitted in HRMS will not be processed by HR without the Work Study Approval Form. Students must go into HRMS and upload the Approval Form themselves.

Processing Work Study and Non Work Study Student Employees on HRMS

When processing student hires on HRMS, please ensure you're using the following Requisition Templates on HRMS for processing student employees. This ensures students are being paid from your appropriate Accounts.

When selecting a Requisition Template, select the correct option below:

Students working 24hrs or less (For fall/winter/summer term contracts)

1. "NFT - Student - Work Study - 6040002" - Used for Work Study Approved Student
2. "NFT - Student - 6040003" - Used for Non Work Study Eligible Student employees (ie. or part-time students)
3. "NFT - Student - 6400001" - Used for International Students (TBD)

Students working 35hrs or more (For summer term contracts only)

1. "NFT - Appendix G (Summer Student) Work Study Contract" - Work Study Approved Student employees
2. "NFT - Appendix G (Summer Student) Contract" - Non Work Study Eligible Student employees (ie. international students or part-time students)

For more information about hiring using HRMS, please refer to the HRMS Knowledge Base: humber.ca/hrms

For more information on On-Boarding and Off-Boarding Student Employee Contracts on HRMS, please refer to page 6 of the Work Study Program Hiring Manager Guide [PDF]. Scroll down to Resources for more Onboarding Resources.

Opt in to receive important Student Employee and Work Study Program communications via e-mail by sending us your contact information at workstudy@humber.ca. You will be added to our Teams Group to receive up to date messaging.